Tech Tip #11 – Taking a Screen Shot


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Screen Shot 2013-06-27 at 5.22.09 PM

Taking a Screen Shot (aka Screen Grab, Screen Capture)

(Note: There are several ways to do this on a Mac that give you far more control over what you are “capturing”)


On an Mac:

As a mac user, you have the option to choose whether to capture everything seen on the monitor screen (see A) or a specific area of your choosing (see B) or a pre-defined specific area (see C):

A. Use the keyboard short cut COMMAND+SHIFT+3 (hold the buttons down in that order and then let go). This will capture everything visible on the screen.

Screen Shot 2013-10-08 at 5.25.46 PM

B. Use the keyboard short cut COMMAND+SHIFT+4 (hold the buttons down in that order and then let go) to turn your mouse into a crosshairs symbol. Hold down the left mouse button and drag the crosshairs over the area you want to capture (note: a box shape will appear to guide you by covering the area you are selecting in a transparent gray). When you have positioned the box over the entire area you want to capture, let go. (If you want to start over while you are in the middle of this, press the “esc” button to get rid of the crosshairs.)


Screen Shot 2013-10-08 at 5.26.43 PMC. Use the keyboard short cut COMMAND+SHIFT+4+ SPACEBAR (hold the buttons down in that order then let go) to turn your mouse into a black camera symbol. An available area (such as your internet browser) will appear highlighted in blue as you hover over it. Click on the blue area to capture it. 

Screen Shot 2013-10-08 at 5.28.16 PM

A noise reminiscent of a camera taking a picture will sound and an image file will appear on the desktop (common names are “Screen Shot…” or “Image #…”).


On a PC:

Screen Shot 2013-10-08 at 5.31.07 PM

  1. Use the keyboard shortcut of ALT+PRINT SCREEN (hold the buttons down and then let go).
  2. Open Paint or Microsoft Word or PowerPoint to place the image in. (To get to Paint click “Start”, select “Programs,” select “Accessories” and then click “Paint”)
  3. Paste the image (Right click, then select “Paste” OR click “Edit” then select “Paste” depending on the program).
  4. The image will appear.

Optional: Format/Crop the image as necessary to achieve the desired view.

Suggested by: Francesca, the Library Technician for Francis library

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  1. Thanks, Francesca!

  2. You’re welcome Mary (Ann). I hope this tech tip comes in useful to you. If you have any questions, feel free to ask.

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